Stop Losing Money on Half-Used Vials
The intelligent virtual fridge for beauty clinics. AI predicts what to reorder and when, so you never overspend — waste less, stay audit-ready, and keep every location perfectly stocked.
One platform for every vial in your clinic
Set up your clinic, track every open vial and stock item, stay ahead of expirations, and ask AI what needs your attention — all in one place.
See every open vial in real time
Track each open vial as it's used, with its age, expiration date and photo always attached.
Keep clinic inventory organised
Manage locations and keep every product, batch and quantity easy to find in one clear inventory.
Act before something expires
See upcoming expirations early and use the AI Assistant to surface the vials and stock that need attention first.
Everything your clinic needs
Open vials, inventory, expirations and AI assistance — connected across every clinic and location.
Stop writing off expired stock
Every vial and batch carries its expiry date, with alerts at 60, 45, 30 and 15 days — so product gets used in time instead of binned.
See every open vial at a glance
Age, product, lot, patient and photo stay together, so the team always knows exactly what is open.
Keep inventory clear and current
See what you have, which batch it belongs to and where it is — without piecing together spreadsheets.
Know what needs attention next
Expirations and the AI Assistant surface the vials and stock your team should review first.
Organise every clinic and location
Keep each location's vials and inventory separated while seeing the whole organisation in one place.
Plans & pricing
Every plan includes every module. Choose the number of users and locations that fits your clinic.
Starter
For independent practitioners and single-location clinics.
1 location and 1 user.
Get startedPlus
For growing teams working across several locations.
Up to 5 locations and 20 users.
Get startedPro
For clinic networks that need room to scale.
Unlimited locations and users.
Get startedIdeas for the modern clinic
Playbooks, product updates and trends to help your clinic cut waste and stay compliant.
GuideWhat is a Virtual Fridge — and why every aesthetic clinic needs one
Read article
WasteWhy expired vials quietly drain your clinic's margin
Read article
ComplianceAudit-ready inventory: a 2026 checklist for aesthetic clinics
Read article
ProductHow to track open vials in real time (age, expiry and photo proof)
Read article
Multi-siteRun stock across every location without losing the trail
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SpendKnow your cost per treatment, down to the vial
Read articleWhy customers love OpenVials
Trusted by aesthetic clinics building for what's next.
“I used to avoid anything stock-related because it felt impossible to stay on top of. OpenVials makes it clear in a way I've never experienced.”
Elena Marchetti
Founder — Studio Lumière Aesthetics
“We can't afford a full-time inventory manager yet, but OpenVials fills that gap surprisingly well.”
Daniel Roca
Owner — Clínica Nova Skin
“The proactive alerts are the best part. It flagged vials about to expire weeks before we'd have caught them.”
Sophie Bauer
Medical Director — Aurelia Clinic
“I love that OpenVials doesn't wait for me to check. It just tells me when a batch is about to expire. Huge stress reducer.”
Marcus Feld
Managing Partner — Nordic Aesthetics
“Feels like having a 24/7 stock manager in my pocket. I open the fridge view and instantly see what's actually going on.”
Aisha Karim
Operations Lead — Belleza Group
Frequently asked questions
Everything you need to know before you start.
A stock-control platform built for aesthetic clinics. It's a virtual fridge that tracks every open vial and batch in real time — with expiry alerts, multi-location sync and a photo-verified audit trail, all in one dashboard.
No. OpenVials runs in your browser. Create your clinic and locations, add your fridge, and you're live in minutes — nothing to download or maintain.
Yes. Starter gives one user at one location access to Clinic, Shelf, AI Assistant, Inventory and Expirations — no card required.
Every open vial and every batch carries its expiry date. OpenVials warns you at 60, 45, 30 and 15 days out, so product gets used before it lapses instead of quietly hitting the bin.
Yes. Plus supports up to 5 locations and 20 users, while Pro includes unlimited locations and users.
Yes. OpenVials is GDPR-compliant and EU-hosted. Vial photos are stored privately and scoped to your clinic, and every stock action is written to an immutable audit log.
Yes. The AI Assistant is available on every plan and helps you understand your stock, open vials and upcoming expirations. Usage is billed separately.
That's the whole idea. Your clinic, open vials, inventory, batches and expirations live in one place, so the team no longer has to piece them together by hand.
Take control of your fridge today
Start free with Open Vials — no card required. Set up your clinic and see it working in minutes.
Free plan, no card required · Audit trail on every action.